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What is FunctionFox?

FunctionFox provides TimeFox which is a timesheet and project management solution for small creative companies. The vendor says TimeFox is currently used by over 100,000 creative professionals in Canada, the US, Europe, Asia, Australia and New Zealand.

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Recent Reviews

Very User-Friendly

8 out of 10
May 01, 2024
We switched to FunctionFox from our previous outdated and very frustrating time-tracking software. We love the functionality and super …
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TrustRadius Insights

TimeFox is a versatile time tracking and project management software that caters to the needs of student designers, service businesses, …
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5 out of 10
January 29, 2016
We use it to track billable hours and how much we're servicing each client account. It's a easy way to make sure we're servicing specific …
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FunctionFox Review

5 out of 10
March 06, 2015
TimeFox was used to track project milestones, deliverables, and deadlines. We used it to assign designers to certain projects and tasks to …
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Reviewer Pros & Cons

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FunctionFox Classic


per user

FunctionFox Premier


per user

FunctionFox In-House


per user

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visit


  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Demos

Functionfox - Product Demo - RemoteCon


FunctionFox Timesheets and Project Management: Gantt Charts


FunctionFox Timesheets and Project Management- Stay Creative


FunctionFox Timesheets and Project Management Software: Quick Tour

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Product Details

What is FunctionFox?

FunctionFox is a timesheet and project management solution. The vendor says it is currently used by more than 100,000 creative professionals in more than 120 countries.

The different versions are:


Classic includes:

  • Timesheet with stopwatch timer
  • CEO Desktop project dashboard
  • Project estimating and budget tracking
  • Instant reporting on clients, projects and personnel
  • Calendar with iCalendar integration
  • Email reminders and alerts

The premier time & project tracking system that includes additional task assignment & scheduling - for teams seeking more advanced project management.

Premier includes all of the features of Classic as well as:

  • Action assignment and resource allocation
  • Project Calendar and Scheduling
  • To-Do List with built-in stopwatch timer
  • Timeline Overview
  • Project Blog
  • Additional email alerts, advanced calendaring and more

The in-house timesheet & reporting system that includes a project request form and multiple reports specific to marketing groups.

In-House includes all of the features of Premier as well as:

  • Flink - document exchange & attach files
  • Project Request Form for all outside departments
  • Cycle & Capacity Reports
  • 10 Custom Fields to track additional project information
  • Advanced Report Generator with template reports saving to Excel, CSV, PDF and HTML

FunctionFox Features

  • Supported: Online Time-tracking and Project Management
  • Supported: Project Scheduling, Assigning Work-To-Do's, Tracking Deliverables
  • Supported: Covers everything you need on a project from concept through to completion including estimates, reporting and invoicing
  • Supported: Ideal for Creative Professionals looking to improve Productivity and Profitability

FunctionFox Screenshots

Screenshot of Easily navigate throughout FunctionFox from the customizable Home dashboard.Screenshot of CEO Desktop enables users to visualize budgets and deadlines for specific projects.Screenshot of The Project Status page provides the users with  an overview of the projects and the different stages they are at. With the filters users can drill down to see specific clients or projects.Screenshot of The Calendar provides a great weekly or monthly view of project start and due dates, along with deliverables, milestones, and meetings.

FunctionFox Competitors

FunctionFox Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesWorldwide
Supported LanguagesEnglish

Frequently Asked Questions

FunctionFox provides TimeFox which is a timesheet and project management solution for small creative companies. The vendor says TimeFox is currently used by over 100,000 creative professionals in Canada, the US, Europe, Asia, Australia and New Zealand.

Basecamp and Workamajig are common alternatives for FunctionFox.

The most common users of FunctionFox are from Small Businesses (1-50 employees).

FunctionFox Customer Size Distribution

Small Businesses (1-50 employees)85%
Mid-Size Companies (51-500 employees)13%
Enterprises (more than 500 employees)2%
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Reviews and Ratings


Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

TimeFox is a versatile time tracking and project management software that caters to the needs of student designers, service businesses, organizations, freelancers, and even university marketing departments. Users have praised the software for its ability to accurately track time and employees' hours, which is essential for ensuring appropriate billing. By allowing users to track hours spent on specific projects and providing a running total of time spent versus estimated hours, TimeFox simplifies the process of creating invoices and provides all the necessary details for billing clients. Additionally, the software's user-friendly interface, customizable features, and easy-to-understand design make it a valuable tool for staying organized, tracking progress, and creating accurate time records and estimates.

For students designers, TimeFox helps them keep track of their hours while working on different projects. With the ability to assign designers to specific tasks, track billable hours, and monitor project milestones, TimeFox ensures that clients receive appropriate service based on their retainer. This feature is also beneficial for service businesses like marketing agencies as it enables them to keep accurate time records and improve communication with their clients. The platform provides project hour recording, design hour tracking, and project lifecycle monitoring to facilitate efficient project management.

Furthermore, TimeFox is widely used by organizations across different functions and clients to identify efficiencies and uncover billing opportunities. By tracking time spent on various projects and tasks, organizations can better allocate resources and ensure that they are maximizing their billable hours. Freelancers also find Function Fox helpful for managing multiple projects simultaneously, tracking progress, and creating accurate time records and estimates. Additionally, TimeFox is utilized by university marketing departments to keep project timelines and due dates in order.

While users appreciate the current functionality of TimeFox, there are some requests for additional features such as the ability to create invoices within the software itself. Users have also expressed interest in an updated smartphone app with more advanced features. Despite these suggestions for improvement, overall feedback on TimeFox remains positive, highlighting its effectiveness in accurately tracking time, managing projects, and simplifying the billing process for a wide range of users.

Customizable and Comprehensive Reporting: Many users appreciate that FunctionFox allows them to pull and customize a variety of reports for internal and external purposes, with some reviewers specifically mentioning the wide range of easy-to-generate reports. This feature is highly valued as it enables detailed tracking, analysis, and profitability assessment of clients and projects.

Flexible User Permissions: The ability to assign different levels of usage per user is seen as beneficial by users. This flexibility and customization allow administrators to control access and ensure that each team member has the appropriate level of permissions, making it easier to manage workflows within organizations.

Efficient Time Tracking: Users find the time tracking capabilities in FunctionFox helpful, particularly the option to track time either by exact time using a timer or by entering time in blocks. This flexibility caters to different preferences within organizations and ensures accurate recording of billable hours. Some reviewers also appreciate the ability to easily modify entries if necessary, providing control and accuracy in their time tracking.

Searchability: Some users have expressed that the searchability on the mobile site and app could be improved, making it difficult for them to find what they are looking for. Enhancing the search function would greatly improve their experience with FunctionFox.

Integration with CRM/QuickBooks: Several reviewers have mentioned a desire for better integration with CRM or QuickBooks, as they feel this would enhance their workflow and streamline processes. Seamless integration between these systems would save them time and effort in managing their projects and billing.

User Interface/Layout: A number of users have commented on the overall look and layout of the site, expressing a desire for improvements in order to enhance user experience. Refining the design elements and optimizing the layout would make navigation more intuitive and visually appealing.

Users commonly recommend three improvements for FunctionFox:

  1. Making the settings easier to use and providing better user support, such as enhancing the usability of the settings and improving the level of support provided to users.

  2. Reaching out to FunctionFox's support for proper use and setup training, utilizing the available support resources to gain a better understanding of the software's features and optimize its use.

  3. Using FunctionFox for tracking employee time and billing clients, as it is highly effective in accurately tracking time and generating invoices, particularly for mid-size and small creative companies. However, some caution that scalability may be an issue for larger companies.

Attribute Ratings


(1-14 of 14)
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May 01, 2024

Very User-Friendly

Score 8 out of 10
Vetted Review
Verified User
We switched to FunctionFox from our previous outdated and very frustrating time-tracking software. We love the functionality and super user-friendly aspects of FunctionFox for tracking time and Project management. This web-based application is very easy to use and jump right in with its intuitive design. The ability to track estimates, time, expenses, customize reports, and Invoices helps to save both time & money. The customer service is awesome as well. Very easy to work with & always a quick response when needing help with any aspect, including help with making customized reports. We have certain clients and projects where employees may have different rates and FunctionFox allows the ability to add as many variations as we need. They also have a way to alert the Project Managers when estimate spends are nearing certain milestones which is a great help with preventing projects from running over budget.
  • Time Tracking for Employees
  • Project Time Tracking
  • Invoicing
  • Intuitive Application
  • Custom Reports
  • Would like to have the ability to add more than one company logo for Invoices
  • Ability to track the estimate budget by just a number instead of having to add estimated hours for each employee
Very helpful for companies that have employees in multiple locations or travel frequently because time can be entered from anywhere. Excellent customer service support. There used to be an App but it's no longer available...this would be helpful for users that travel frequently or are not in front of a computer all day.
Nebojsa Damjanovich | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
We are a small marketing automation agency and every our employee is using FunctionFox. We don't have departments, but we are using almost every part of the software
  • timesheet management
  • CEO desktop view
  • project management
  • reports
  • Blog aka discussion about project should have task level too
  • Email reminders should be more clear
  • Blog can have access to customers so they can see certain discussions
FunctionFox is perfect for agencies, their staff, and their contractors. Everybody can plan his own projects and tasks, easily measure time for these tasks aka making a timesheet. CEOs can easily see through the global situation and details of each client. Everything can be re-write so there is no fear that something will be incorrectly completed
Travis Brown | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
We use TimeFox for both our time tracking and project tracking. We are able to manage the status and tasks associated with each of our projects, as well as track time for each employee of our entire organization. It has been a very valuable tool.
  • Project Management.
  • Employee Time Tracking.
  • Task Management.
  • Searchability could be improved a bit.
If your organization manages multiple projects (internally, not like a basecamp), and you need to assign tasks and track hours -- this is the software for you!
Score 5 out of 10
Vetted Review
Verified User
FunctionFox was intended to be used by our whole organization - sales, marketing, accounts, finance, etc., as a way to track time across business functions, clients, and more. The system was meant to help make organizational decisions on where efficiencies could occur and potential billing opportunities may lie with current customers.
  • Can track multiple team members' time.
  • Can segment time spent by activity/function type.
  • Can report on time spent by activity/function type.
  • Segmenting. It is so difficult to always select which activity/team you are on, which is a big time suck.
  • It shouldn't take you a significant amount of time to log time, but it does.
  • There is still a lot of improvements that can be made on the reporting side and the overall UI. That could make this a more valuable, tool.
If you are trying to track time across teams or functions, that is really what FunctionFox is designed for. I think this would work better for individual, smaller teams with similar tasks and activities, instead of for larger companies with more complex organizational operations. If you are just getting started with time tracking, this could be a good place to start.
Score 8 out of 10
Vetted Review
Verified User
We use FunctionFox across our entire organization to track our time. As a service business (marketing agency), our time is our work product, so it's essential to keep accurate records. We started out with FunctionFox when we had just two people, so this was one of our first and most important paid applications that we added to support the business. Today we have grown to 7 users, and the system has effortlessly grown with us.
  • With only a couple clicks I can still easily pull reports by employee on a weekly basis which provide the information I need to run payroll.
  • I pull reports by client each month for our monthly client billings, which we have broken down by project so I can easily see how our time was spent on their account.
  • We set a budget for the approved number of hours we can apply to any one project for the month, and the system provides the project manager with a warning as the limit comes near. That function has been fantastic!
  • FunctionFox's Help Desk personnel are wonderful, providing an exceptionally personalized experience. They take their time, and will even schedule a call to go into greater depth, such as an entire account review just to ensure you're able to use all the product features to your company's best advantage. Our entire team jumped on a half hour call a couple months ago, and she answered ALL of our questions, including providing us with info on some features we hadn't realized even existed.
  • We've found it difficult to add new Clients since you need to manually add each of the different types of Projects and Tasks.
  • We have also had to customize it a bit to account for personnel who bill out at multiple different rates, depending on the type of project they're working on.
  • Unfortunately, FunctionFox doesn't currently integrate with QuickBooks, so our move to QBOnline last year means that we still need to manually type in hours and projects when creating a QBO invoice. Integration with QBO has ultimately turned out to be a "must have" feature for us as we've grown, so we'll be moving to T-Sheets in 2019. But I must admit, leaving FunctionFox has been a very difficult choice.
FunctionFox seems particularly well suited for tracking time where there is one billing rate for each individual rather than the scenario where one person is billed out to clients at different rates. It would seem to be most appropriate for smaller organizations (< 10 people) since those with more people would certainly need the ability to have it integrate with QuickBooks. For the price though, it's great for those smaller companies. As we've grown, we've found other applications that are more expensive and more highly adapted to Marketing Agencies in particular. Plus, we now track our expenses directly in QuickBooks vs. using that FunctionFox feature (since the two don't integrate, there's no reason to track them in both places).
Megan De Salvo | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
In our line of work, we bill our clients for the hours of work we do for them. It is very important to accurately track our time and our employees time so we can bill appropriately. Before using Function Fox we were leaving money on the table, which our clients loved, but ultimately won't grow our business. Function Fox has helped us fix that and now we know where the bulk of our time is spent and how to leverage the services that not only we enjoy, but make us profitable too.
  • Project Time Tracking
  • Employee Time Tracking
  • Analysis for company growth
  • We wish it would integrate with our CRM or QuickBooks better.
Project time management and employee time management is where it shines.
Score 10 out of 10
Vetted Review
Verified User
I use FunctionFox daily to record my time, track expenses, manage projects, and create reports, estimates and invoices. I also use it to improve communication with clients and schedule meetings and project deadlines.

As a freelance copywriter, FunctionFox keeps me organized and helps me keep projects on track. Creating estimates with FunctionFox lets me track progress and avoid going over budget, which my clients appreciate. It is simple and quick to record my time with FunctionFox which means that even though I'm not a great fan of time sheets, my time records are much more accurate and complete than they were when my time was recorded on sticky notes and other random bits of paper. I know I am capturing more billable hours than I used to do, and also that I am wasting much less time on non-billable admin tasks. I'm more productive, because FunctionFox helps me focus on the job at hand, and I feel more competent and professional, knowing that I can back up my fees with a complete and accurate record of time and expenses.

  • FunctionFox makes time tracking easy. The interface for recording time is simple and quick to use, with pull-down menus for clients, projects and tasks, and a choice between recording time manually or with a timer.
  • FunctionFox helps me understand my business better. A wide range of easy-to-generate reports lets me delve down to understand which clients and projects are most (or least) profitable. Tracking estimates against actual fees and hard costs helps me develop more accurate and realistic quotes.
  • FunctionFox makes me more professional. Time-tracking is just the beginning. FunctionFox makes that simple task into a really powerful tool that helps me appear - and be - more professional. It helps me develop comprehensive estimates, ensures better communications with clients during the life of a project, and helps me create accurate and complete invoices. As a freelancer, professionalism is vitally important in establishing and maintaining trust with clients.
  • FunctionFox supports its software with above-and-beyond customer service. Whenever I have had a question about FunctionFox - how to configure it so it works better for me, whether a new feature would be useful to me, how to do something, where to find something - any question, really - is answered right away by a representative that understands my business.
  • FunctionFox doesn't have an accounting function built in, so isn't totally stand alone. The simplicity that brings to the program is great, but it might be nice to have everything in one package.
FunctionFox was designed by and for smaller creative companies. For those companies, it hits the spot - the terminology is right, features and processes are bang on, and the focus is appropriate. This means however, that it is not as well suited to large organizations, or to companies that are not in the creative industry.
Leigh Carter | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
FunctionFox is used by everyone working at ZincStrategies. We use it to track time and allocate that time to various projects, and to various tasks within each project. In my case I also use it to align with my project invoicing at month end, so the ability that FF has to produce reports based on either client, personnel or project is great.
  • Ability to break down time allocation to a seemingly limitless number of clients and projects for those clients
  • Flexibility in being able to return to any day or entry and modify it if necessary.
  • Great customer support for any questions, and "hand holding" during early stages of using the product!
  • So far, in my two years of using Function Fox, I haven't found any area that doesn't work well for me, so I have nothing to suggest for improvement.
It's great for each of us to track our time on various tasks within various projects for various clients. Provides a good individual view of work done, and also an overall project-wide, or company-wide view too.
Score 5 out of 10
Vetted Review
Verified User
FunctionFox is a great platform to track all of our project's hours, record design hours and tracking a project lifecycle. It also provides an easy method for billing to have project numbers, names and a breakdown of hours billed throughout the weeks or months it's ongoing. I frequently pull functionfox reports from older projects to track time and actual cost to then scope new projects.
  • Tracks hours/cost at the project, client or portfolio level.
  • Allows you to pull reports for a number of financial components.
  • Provided all employees have the training, comments are useful to understand what that time was for, especially in situations with over burning etc.
  • The function of the site is not as user-friendly as others, it's sometimes hard to find certain projects and organize data in order to track effectively. I would often need to download/export reports.
  • Sometimes a project would accidentally be created twice and hours billed to two separate projects for the same thing. Which made tracking and billing increasingly difficult.
  • Little to no organization of projects for billing and finance purposes, which makes it hard when we conduct billing as there is not a clear way to know if a project is complete, ongoing, rejected etc.
FunctionFox is especially well suited for really small businesses where there are NOT a lot of people to track, and manage. It really requires people to communicate with each other in order to track projects and communicate all other aspects, but serves as a useful tool to track actual costs over the lifecycle of the project.
August 01, 2016

Fair FunctionFox

Jasmine Barnes | TrustRadius Reviewer
Score 5 out of 10
Vetted Review
Verified User
451 Marketing uses FunctionFox for all employees that work with our clients to track time for both internal and external reporting.
  • FunctionFox allows 451 Marketing to pull and customize many different reports, which is important to us both internally and externally.
  • FunctionFox allows 451 Marketing to track time either by exact time, using the timer or by entering time in blocks. That is helpful to us because we have 6 different departments and each department likes to track differently.
  • FunctionFox allows administrators to assign different levels of usage per user.
  • FunctionFox could benefit from making some changes to the over all look and layout of the site.
  • FunctionFox should make some changes as to how many steps there are to complete certain processes, it can often times be unnecessary and can often be troublesome. A simpler process would be beneficial.
  • 451 Marketing is currently changing how we bill, it would be nice to see some easier ways to incorporate this change.
FunctrionFox is good for tracking time, but for the administrator there are too many unnecessary sets to get what is needed.
January 29, 2016


Score 5 out of 10
Vetted Review
Verified User
We use it to track billable hours and how much we're servicing each client account. It's a easy way to make sure we're servicing specific clients more or less depending on their retainer. Overall, it's an accurate service to ascertain where our "gaps" are in client work.
  • Track time
  • Provides overview of weeks and months
  • Review of daily activity
  • Providing a timeline of clients needs and projects
  • Easier to go back and add on previous days if you missed inputting time
  • Great a desktop widget/app that makes it easier to track via TimeFox without login in via a website
It's well suited to track billable time and hours, if inputed correctly and on the same day.
March 06, 2015

FunctionFox Review

Score 5 out of 10
Vetted Review
Verified User
TimeFox was used to track project milestones, deliverables, and deadlines. We used it to assign designers to certain projects and tasks to help them be more aware of what was going on with the project. We also used TimeFox to start tracking billable hours on a project which was huge for us. Before this we were not using a time tracking device and this made a huge impact on the company.
  • Tracking billable hours
  • Tracking projects
  • Scheduling
  • Resourcing
  • More robust calendar
  • Task tracking system (% complete, % of budget spent)
  • More thorough reporting regarding budget
  • Resource allocation (showing if someone is overbooked)
For us the calendar needed to be more robust. There were a lot of different deliverables that we track and that calendar didn't meet our expectation. Also, it would have been helpful if the designers had a queue of tasks so they knew what to work on and what was most important. I feel like Workamajig excels in that area.
Sanket Patel | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
I am a Business Manager for an integrated marketing firm owned by Kent State University and operated by Kent State University Students. TimeFox has been very essential to our firm. All of the designers at our firm are students and each of them have different time schedules and it is hard to keep a track of their hours especially when it comes to track billable and non-billable hours for the clients. TimeFox helps the student designers to keep a track of their hours and helps me when I am trying to bill a client since it gives me all details regarding the client's projects. It is also helpful when it comes to tracking hours spent on a particular project and gives a running total of the time spent on a project versus the estimated hours assigned to the project. It is very user-friendly and easy to understand and customizable based on one's needs. One thing I wish it would have is a functionality to create invoices. Another thing I hope is that they update their smartphone app. It currently only supports time-sheet entries (clocking in & out) and not all the features that one could use online. It would be nice to have the ability to at least look at the project reports and employee hour reports through the mobile app and it can prove very handy during meetings.
  • Time Tracking
  • Project Dashboard
  • Email Remainders & Alerts
  • Project Estimating
  • Budget Tracking
  • Mobile site
  • Mobile App
It is extremely well suited when one needs to track billable and non-billable hours. The only thing I wish they work is on that give the user the ability to select new or different task once related to a particular project once the project has been setup. Overall, it does a great job!
Score 8 out of 10
Vetted Review
Verified User
I used TimeFox within the Marketing department at the university I worked for. I don't know if other departments at the university used it. It helped keep the timeline and due dates of our projects in order.
  • TimeFox downloads clean Excel spreadsheets. Not all technology systems do this particularly well.
  • TimeFox has the ability to store a lot of data from many, many years ago. This is helpful when trying to find old marketing jobs completed.
  • TimeFox is pretty intuitive. It isn't particularly difficult to understand the tool and become acquainted with its various functions.
  • TimeFox was unavailable for use for at least a couple of days during the two years I used it. But the customer service support was excellent during that time.
I used it for scheduling, so in a situation that requires a lot of data with different dates and broad time periods, this is a great tool. I would ask, "Do you need a tool that shows you when projects are due? Do you need it to be simple, clean, and user-friendly? TimeFox is a good tool for that."
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