Oracle CPQ is a cloud-based application that helps sellers configure the right mix of products or services and create accurate, professional quotes to quickly meet their customers’ pricing needs.
- Global configurations
- As a quoting tool
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- Quote sharing/sending (16)8.484%
- Configuration options (16)7.979%
- Product configuration (16)7.979%
- Price adjustment (16)7.373%
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- Free/Freemium Version
- Premium Consulting / Integration Services
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Features related to configuring and pricing products and delivering quotes to customers.
- 8.4Quote sharing/sending(16) Ratings
Salespeople can share quotes and quote details with customers, via email, a customer portal, a personalized URL, or some other means.
- 7.9Product configuration(16) Ratings
Allows users to configure products and services by selecting bundles, constraints, options, preferences, etc.
- 7.9Configuration options(16) Ratings
Supports a robust, comprehensive level of detail around configuration options, including product features, services, quantity, etc. Options take into account availability and compatibility of selections.
- 7.4Pricing rules(15) Ratings
Determines price based on rules and hierarchies. Rules may consider customer demographics, availability, and/or product configuration.
- 7.3Price adjustment(16) Ratings
Sales users can adjust or override prices, based on coupons, discounts, markups, etc.
- 6.8Purchase history and open contracts(15) Ratings
Provides information about a customer’s previous purchases and current purchase/service agreements, which may factor into new sales or need to be modified to account for new sales.
- 7.4Guided selling/Sales portal(15) Ratings
Provides salespeople with tips, recommendations, or question sequences to help with product configuration and quoting, and/or to assist with cross-sell and upsell.
- 6.1CPQ reporting & analytics(16) Ratings
Users can report on and analyze CPQ processes. Metrics may include quoting cycle time, proposal acceptance rates, revenue, etc.
- 6.6CPQ-CRM integration(14) Ratings
Integrates to the company’s CRM to update the customer record.
- 7.3Attachments to quotes(16) Ratings
PDFs, contracts, videos, etc can be attached to quotes and/or proposals.
- 8Order capturing(6) Ratings
Allows the capture of orders of complex services and across multiple customer interaction channels such as - direct sales, contact center, point-of-sales, resellers, and customer self-service.
- Tech Details
|Deployment Types||Software as a Service (SaaS), Cloud, or Web-Based|
- Discount approval process
- Price list
- SFDC integration
- Oracle support
- Product stability
- Drag and Drop UI.
- Very fast and responsive UI.
- Complex products with highly customizable options will be a challenge.
- It has limited analytics features.
- Deployment -- faster.
- Drag and Drop UI.
- ETL draw.
- Federal data security.
- Direct DB connection to execute sql queries.
- Drag and drop UI.
- No downtime for regular releases.
- Better standard API Integrations with boundary On-Prem systems.
- Direct database query capabilities.
- Global configurations
- As a quoting tool
- Allows users to configure products.
- Strong pricing engine and the ability to do pricing approval workflows.
- Allows for partner order placement.
- UI/UX capability.
- Admin capability.
- Approval Workflows
- Data Handling Capability - It needs an internal capability for loading large amounts of data.
- Version control
- attribute pricing for providing different discounts for different time commitments (e.g. monthly vs annual) -- other tools typically require you to create multiple SKUs
- volume based discount
- complex configurations as we have complex multi-level bills of materials (BOMs)
- approvals and workflow / routing work well for our region based and threshold based approval process
- PCI compliance
- Centralized hub
- Seamless with Salesforce Cloud applications
- User interface design - although now seeing big improvements with JET
- Reporting - The data between Salesforce (our CRM) and Oracle CPQ need to mesh better. It should have a two-way sync for critical bits of information such as closed won and closed lost. Then the reporting would be better.
- Customer Service for support questions and as a partner to offer ideas to our problems - only show up when it is time to renew
Exposing these rules is not easy for reviewing with the business
- It supports complicated calculations for pricing.
- It allows us to adjust pricing based by sales group or partner group
- It allows us to manage one group of products and add different pricing and constraints based on the sales group or partner group
- The tables allow for updates without need IT code to be created
- The customer service support when creating issue tickets takes a long time to resolve
- The UI is not user friendly and requires a lot of clicks from the end user to navigate through the system.
- The system management is not easy to use. The tables are not easy to manage or understand
- Guided selling with no room for error.
- Generate professional looking quote document which can be presented to the customer.
- Integration with Ordering system to seamlessly create an order.
- There is no version control available today.
- More granular level of admin logs.
- System configuration look and feel need improvement. The tree-like structure to navigate back and forth between parent and child is totally unacceptable for our Sales users. They expect the child model to open as a modal within the parent configuration.
- Leveraged automation to minimize headcount costs despite 10% year-over-year business growth, and enabled staff to focus on more strategic tasks.
- Established a flexible CPQ system that scales on demand to easily accommodate the company’s multiple global locations.
- Improved customer relations by reducing configuration time and allowing sales more time to meet with customers and close orders.
- User interface needs updating.
- Reporting Manager needs a big update. We also use Oracle Engagement Cloud and we are pleased with the BI Reporting. CPQ reporting needs some work.
- Orders have always been accurate and we've never yet had an issue processing one
- Pricing configuration allows for complex tiers within an organization's portfolio and so there are multiple options depending on your situation
- Report building is simple and intuitive
- Although reporting is intuitive, it could use a more robust reporting look and feel especially when it comes to graphical displays
- Mobile view and approvals can be a bit wonky sometimes and need to be refreshed
- Allows us to offer a variety of options without manually programming in each individual product
- Allows us to utilize a product feed with features and variants, which can also play well with Google Product Listing Ads (Google Shopping)
- Maintenance does not necessarily require hard programming knowledge, so marketing communications can help maintain
- Significant setup time, cost, and maintenance. We have to use an implementation partner
- Does not always play well with other software, even Oracle software. While this is improved and being further improved, that it was a third party acquisition means things sometimes require a little extra care
- Additional setup documentation and first walkthroughs would be helpful, especially if it was all in one place
- Brings efficiency to the product set up & new product introduction
- Controls pricing & discount process
- Generates professional proposal documents
- Administration screens could be easier to navigate
- Favorites function is not user-friendly
- UI is improving but needs a more modern look & feel
- Incredibly powerful configuration rules engine
- Offers flexibility to achieve almost any business need
- Very well supported - Oracle is clearly investing in development of CPQ Cloud as updates to the system are regular and significant
- Document generation systems need some work - Old Document Engine is very powerful, but not user friendly. Newer Document Designer is very user friendly, but lacks a number of features available in Document Engine.
- CPQ Cloud has gone through some growing pains as part of BigMachines being acquired by Oracle. Many people on the sales side of Oracle still aren't very aware of CPQ, and don't understand how it fits in the big picture.
- CPQ Cloud is in serious need of a UI update, but that is in the works for upcoming releases.
- Directed sales is done very well by this software but you need dedicated administrators to create, update and grow the configurations.
- Quote calculation and presentation are done well also.
- The freedom provided by the administration back end can make the logic to become too complex and conflict, so the administrators need the power in the organization to draw the line on user requests.
- Oracle has put a lot of effort into improving the document engine (to produce quote documents) but it still has it's headaches and limitations. It can pretty much do what the old engine did after years of development. But they dumbed things down a lot which is frustrating sometimes but will probably be good in the long run.
- The system is very flexible, allowing us to do pretty much whatever we want with the customer experience.
- Implementation consultants are VERY knowledgeable and picked up the nuances of our business very quickly.
- Along with the flexibility comes some technical complexity. We are not fully up to speed on the technology needed to make all modifications to our product configurator without consulting assistance.
- Oracle solutions are not cheap, nor are their consulting resources. We got what we paid for however.
- Documentation was pretty straight forward and useful.
- Their server performance was good.
- Their GUI interface was easy to use.
- The use of CDATA in the XML isn't something to get excited about.
- Streamline quotes.
- Provide online repository of standartized quotes.
- Allows transparancy.
- Product too rigid, too many areas are not flexible enough.
- Access rights management difficult to maintain and just not supported in too many areas (reporting, part search).
- Lacking testing / debugging / configuration management tools.
- Support and responsiveness poor.
- If you are not in the mainstream of the product roadmap, usage or improvement roadmap cannot be seen.
Can you draw what is the lead-opportunity-quote-PO-cash flow?
How clear are the product configuration definitions in the company?
- BigMachines provide us with a central repository for all our products and services.
- Allows all our technical sales staff access to configuring and architecting a complete end-to-end solution for our customers.
- Speeds up the time it takes for our sales team to configure, price and quote a solution.
- Error messages need to be more specific, in some cases, the message is so generic it's difficult to locate the issue.
- The product needs the ability to modify and update itself. Updates to the parts catalog and data tables are file uploads or manual screen updates.
- Reporting and report generation tools are very difficult to compose and update (Another example of where fault messages need to be improved).
- More features and functionality with the BML scripting language.
- More build-in screen formatting controls.
- Ability to call a function with a function or UTIL.
- Automation of discount approvals and protection of margin- This is probably one of the most widely-discussed features. Our ability to set maximum allowable discount thresholds is imperative, especially when there are hard costs like vendor or partner royalties associated with each quote product. You can really lock product discounts down at the line item level (though presents slight frustrations as well).
- Configurable and customize-able - The code base is configurable and has allowed our in-house developer to develop some fully custom discount approval workflows. It can also be customized to program in maximum and minimum allowable values and graphical control elements like pop up menus, help text, list boxes, text fields, and other software components.
- Ability to implement business rules based on business requirements (i.e. publicly traded company, Sarbanes Oxley) is a plus.
- The software is great for implementing simple if/then logic (if X product is selected then Y product should also print on the agreement). Specific trigger rules can be written and implemented based on if/then criteria in order to meet business rules and scenarios. You can write as many quote requirements as you need.
- Integration with Salesforce
- One of the biggest challenges we've experience with the software is the lack of flexibility in deploying snippets of code changes to production. Unlike making changes in our Salesforce test environment, when deploying BM to a production environment our IT developer has to migrate a fully tested code-complete snapshot of sandbox to our production environment all at once. This presents challenges for IT when managing multiple projects from different areas of the business, specifically general sales availability expectations. In order to meet business deadlines, sprint cycles are managed against a floating deployment schedule to ensure that code for all projects are deployed at once.
- While the software is customize-able, deploying more complex changes takes much time and effort. Dedicated programmers and business systems analysts are needed to define the business rules, document the programmed changes, and deploy the software to production. It takes time to learn and and train on the logic behind the scenes. User training is definitely required for more complex configurations. There is no automated wizard to walk-through test configurations (this would be a nice-to-have).
- In a fast paced agile environment, the software is a little slow in how it integrates into business process, approvals, and Go-To-Market strategy.... at least in our business.
- Navigation between configuration pages is a little cumbersome.
- The software UI has been modified A LOT to make the user experience easier for the Sales teams. A lot of credit goes to the programmer but overall the software UI is still static and at times inflexible when compared to other new drag and drop/cloud-based wizard models.
- Would be nice if there were integration with our billing system (this is a nice to have!) Product Catalog (SKU) management becomes very manual and all the more important when there is lack of integration with the billing system. We have to coordinate efforts with Billing, Sales, and IT to make sure that the product catalog stays clean and up-to-date.
- While the ability to lock down discount allowables is a plus, this can also stall deals if allowables HAVE to be exceeded to win business (more of a process/culture change I know). Ad-hoc Emergency fixes can be deployed but you have to weigh the benefits against these "whirl-wind" resource costs.
- BigMachines is great for quickly putting together quotes and contracts for customers, making the process less time consuming than it would be otherwise.
- The system integrates with Salesforce, allowing for integrated asset management.
- Can automatically apply discounts.
- Sometimes when BigMachines is required to prorate pricing, it does not seem to do it correctly and there can be a number of glitches.
- BigMachines and Intacct round to different decimal points. Our company integrated BigMachines, Salesforce, and Intacct, and this causes slight variations when we invoice off an opportunity that has a BigMachines quote, as the three systems will have slightly different numbers.
- The system seems overall very buggy. Our organization has faced different issues that have stemmed from BigMachines not doing certain things correctly, such as populating contract end dates on new assets.
- As with most CRM solutions, BigMachines CPQ engine provides best value when the toolset is optimized to align with the needs of the business. While this is an obvious statement, I've found that achieving alignment is sometimes the biggest challenge. But if the implementation is done right, BigMachines can dramatically transform the sales cycle and drive revenue to new levels. In short, the toolset is powerful and flexible but success hinges on collaboration between the team using it and the team developing/supporting it.
- As a developer/admin, I've been able to deliver functionality within BigMachines that automates complex business logic, ensures accuracy of materials on a quote, includes quick and easy discounting with appropriate approval checking and renders to a variety of PDF proposals. Users have reported reductions in quote preparation time from hours to minutes.
- Beyond the out-of-the-box features that simply get turned on/off, BML coding of utility functions and Rule administration allow creative and challenging solutions. For example, we were able to allow users to quote support/maintenance for variable terms across multiple products with existing or expired agreements with 100% accuracy. By writing a function that calculates a prorated price based on unit price and end date we were able to plug prorated pricing into any item being quoted. Prior to using BigMachines this was a big challenge which cost salesreps time and resulted in delays due to inaccuracy.
- There are areas within the tool that are very difficult to troubleshoot and require assistance from BigMachines support. As a developer, this can be frustrating and limiting. For example, when the results of a configuration are added to an existing quote the data passes from "configuration" to "commerce" through what seems like an invisible portal. Improvement in visibility to this process would be of great value.
- From an admin's perspective, a "developer mode" that shows whats going on under the hood while in commerce or config is needed.
- The document engine is tough to work with, but BigMachines is commited to rolling out improvements. The latest update is that a complete refresh is on the way.
- With most software you either customize the software to fit your process, or you customize your process to fit the software. BigMachines provides customization of its configuration and commerce rules, allowing companies the flexibility to fit to their processes, without requiring customization of the base code. This is not to say that BigMachines is perfect, but compared to the other products out there, BigMachines is far and above their competitors.
- BigMachines listens to their user community's suggestions for feature requests. Their users also have the ability to vote on other people's suggestions. With 4 releases per year, BigMachines is always moving forward with adding features their users want.
- The customer support structure at BigMachines is the most responsive I have ever worked with. Support is a very high priority for them, as is evidenced in their ramp up and training of support personnel. More companies should model their customer support after BigMachines!
- The biggest problem I hear most about BigMachines is how difficult or complex it is to program pricing. I feel it is unfair to lay the blame for this on BigMachines, as each company has their own methods or algorithms for calculating sales price. But, to BigMachines' credit, they are always looking for new ways to make this easier for their customers, as was evidence in the release of the Pricing Rules and Formula Manager functionality. This functionality takes a lot of programming out of pricing and puts it in a format easy enough for non-programmers to work with.
- My biggest complaint about the product is bulk migration. BigMachines keeps moving in the right direction toward granular or package development, but the way the product works now I must have all of my development completed before I can migrate from my test to my production environment. This forces me to make "live" changes in production for emergency fixes. BigMachines continually adds functionality to their roadmap to enhance this functionality.
- Executive sponsorship that is actively involved in the the implementation and will help drive user adoption
- Well documented configuration and pricing rules
- An implementation team that understands your company's sales, finance, manufacturing and procurement processes
- Knowledgeable consultants to implement BigMachines using best practices
- For larger companies, trained system administrators to support and maintain your BigMachines environment (BigMachines offers Yellow and Blue Belt training...I highly recommend both!). For reference, support for our 90 users is split about 75-25% between myself and a consultant.
- For sustainability, an engaged Sales Operations team who stays current with configuration rule changes and additions and can interface between the product teams and your BigMachines system administrator
- Sales Driven approach
- Powerful Commerce Module
- Document generation
- Approval Rules
- Migration capabilities from TEST to PROD
- Document Engine